RDYSL AGM Meeting
Minutes
Sunday, March 13, 2005
2:00 4:00pm
WSA 2nd Floor Classroom
Board Attendance: Gary Levine, Neil Fisher, Mike Nelson, Peppy Ehrlich, Susan Gurak, Dennis Crowe, Karen May, Jacky VanDellon, Mark VanDellon, Curt Regruit, Joe Walton, Jim Legrett
Meeting Called to Order: 2:10pm
1.
Review
of Open Actions (Mike) (10 Minutes)
A. Status
of several items closed since last meeting
B. New
status provided by action owners
2. Calendar Review (Mark) (15
Minutes)
A. Voting Delegates List Submission Deadline Tuesday, March 15
B.
Coaches Meeting Handout
preparation proposed for Wednesday, March 16, 7:00pm
C.
Coaches Meeting is
Saturday, March 19 at MCC Auditorium Parking Lot F Building 5
D.
Game and Field Changes
begin 6:00am Sunday, March 20
E.
April Board Meeting
Sunday, April 10 at WSA 2:00 4:00pm
i. Are we still ok to use WSA - Yes
ii. Agenda Build
F.
Game Changes end Tuesday,
April 12 at 11:00pm
G.
Field Changes end Friday,
April 15 at 11:00pm
3.
Content
of Coaches Meeting Handout (All) (15
Minutes)
A.
Board Members List
B.
Coaches List
C.
Blank Game Report - Not being included in 2005
handout
D.
Example Game Report
E.
Six Home Game Envelopes
F.
FIFA Rule Book Not being included in 2005 handout
4.
Coaches Meeting Logistics (All) (15
Minutes)
A.
Board
Members should try and be at MCC a half hour early so that Gary can show each
DC which breakout room they are in prior to the start of the meeting.
B.
Meeting
Agenda
i.
Introductions
of Guests and Brief Comments from them
(a)
Pat
Tata Referees
(b)
Glen
Buckley NYSW
ii.
RDYSL
Highlights & Comments (Gary)
(a)
Rules
and Administration emphasis based on a league of our size (Gary)
(b)
DCs
are the first line of authority, Gender VPs are the second line of authority
(Gary)
(c)
Website
(Gary, Mark, Jacky, Neil)
(I)
Gary
Opening Comments
(II)
Mark
Detail of Website and Processes
(III)
Jacky
Pre and Post Game Processes, Registration Process, Awards
(IV)
Neil
Appeal Process, Changes in Fines
(d)
Division
Construction (Gary)
(e)
Contact
Information - need daytime contact information for every team (Coach / Manager)
iii.
Break
Into Smaller DC Groups
(a)
Sign
In / Check email list for accuracy of contacts for each team
(b)
Reinforce
Rules and Procedures (DCs can use the checklist on the Website)
(c)
Availability
of DC how to contact, when is it ok to call
..
(d)
Game
Evaluations and scores automatically update standings table
(e)
U9 /
U10 DCs Substitutions can be allowed on either teams throw-in if both teams
agree prior to the game. Both teams
should notify the referee prior to the game that they agree to play the game
with substitutions on either teams throw-in, the referee should oblige.
5.
Referee Unit Update (Gary) (10
Minutes)
A.
Amendments
to the existing League Referee Unit Contract
i.
U10
$23 Fee accepted by the Referee Unit, Gary emailed an edited version to Pat
Tata, Pat has signed it and will deliver it at the Coaches meeting.
Action
Gary to send the edited contract version to Mark for posting on the website
ii.
The
decision to have Travel Vouchers sent to Club Presidents has been accepted by
the Referee Unit
B.
Problem
Referee Letter has been edited and sent by Gary No response from the Referee
Unit at this time
6.
New
Business (All) (45 Minutes)
A.
Division Construction in Non-Competitive Divisions
Brainstorm ideas on how we can do a better job of aligning divisions without
record data.
i.
Various ideas brainstormed
ii.
Coach evaluate teams in their division at the end of
the season Coaches rate each team in their division 1 through 7 in the case
of a seven team division, 1 through 10 in a ten team division. Decision to try this in the U10
division, keep it simple and see if it works.
(I)
Announce at the Coaches meeting the intent to ask
each U10 coach to evaluate their division at the end of the season.
(II)
Action - Gary
will draft a letter that will be sent out to the coaches that will explain the
purpose and instructions.
Meeting Adjourned: 4:05 pm